Office Manager (part-time) (m/f/d)

For our client in Luxembourg, we are looking for a committed and reliable individual to join as a “Office Manager (m/f/d)” in part-time.

Your Responsibilities:

• Organising and coordinating the day-to-day office operations (e.g. meeting room scheduling, office supplies, catering)
• Acting as the point of contact for external service providers (cleaning, facility management, landlord)
• Managing incoming and outgoing mail, including scanning, archiving, and distributing correspondence
• Maintaining and managing both digital and physical filing systems
• Planning and organising team events, health initiatives, and team lunches to promote collaboration and a positive work environment
• Collaborating with the IT department to ensure hardware and software needs are met and assisting with the setup and maintenance of workstations
• Supporting the onboarding process for new employees by coordinating workstation setup and IT access
• Ensuring compliance with internal processes, policies, and safety standards
• Continuously improving administrative processes to increase efficiency
• Handling ad hoc tasks and supporting the team as needed

Your Profile:

• Completed commercial or administrative training or comparable professional experience
• At least 2 years of experience in office management, office organisation, or a similar role
• Strong organisational and multitasking skills, reliability, and attention to detail
• Service-oriented approach with proactive and forward-thinking mindset
• Confident and professional communication skills when dealing with colleagues, management, and external partners
• Very good knowledge of Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and experience with digital filing systems (e.g. SharePoint)
• Basic knowledge of IT equipment and support is an advantage
• Fluent English skills (spoken and written); French and/or German skills are a plus
• Flexible, team-oriented personality with a positive and solution-focused attitude

If you are interested in this position and meet our client’s requirements, please send your CV and salary expectations to careers@dexter-international.com.

We look forward to hearing from you!
Your Dexter Team